PF and ESI Registration in Chennai, Employer Ready
Hiring your 10th or 20th employee? We handle PF registration in Chennai and ESI registration together, so you are compliant from your first payroll.
- Dedicated Expert
- Transparent Pricing
- Fast Processing
- PAN India Service
Trusted by businesses across Chennai
4.9 / 5Google rating, 380+ reviews
ListedJustdial listing- 14+ yearsExperience, since 2012
Benefits
Why register for PF and ESI on time
Once your headcount crosses the limit, registration is a legal duty. It also helps you hire and keep staff.
Stay compliant
Avoid interest, damages and notices for registering late.
Attract better staff
Employees value PF savings and ESI medical cover.
Medical cover for staff
ESI gives employees and families access to medical care.
Retirement savings
PF builds a savings and pension fund for each employee.
Tenders and contracts
Many clients ask for PF and ESI codes before awarding work.
Clean audits
Proper registration makes inspections and audits smoother.
Portable UAN
Employees keep one PF account across jobs.
Cover for accidents
ESI supports employees through injury and disability.
Not sure if you need PF, ESI or both?
Tell us your headcount and salaries. We'll tell you exactly which registrations apply.
Who should apply
Who needs PF and ESI registration in Chennai
The rules depend on how many people you employ and what they earn.
20 or more employees
PF registration becomes compulsory.
10 or more employees
ESI applies in notified areas like Chennai.
Factories and units
Manufacturing units with growing headcount.
Shops and showrooms
Retail businesses with sales and support staff.
IT and service companies
Offices hiring their 10th or 20th employee.
Contractors
Firms supplying labour to sites and clients.
Hospitals and clinics
Healthcare providers with nursing and support staff.
Voluntary registration
Smaller employers offering PF as a benefit.
Who we register
Employers we register for PF and ESI
From garment units and construction firms to offices and hospitals, ESI registration in Chennai and PF registration protect the people who keep businesses running.
Factories and garment units Construction and contract labour Hospitals and clinics Offices and IT companies
PF and ESI at a glance
How PF and ESI registration work in Chennai
Both now come under the Code on Social Security, 2020. They cover different needs, and many employers need both.
- PF
20 or more employees
Registration with EPFO is compulsory, and voluntary below that.
- PF
12% + 12% of wages
Employee and employer each contribute, part going to the pension scheme.
- ESI
10 or more employees
For employees earning up to ₹21,000 a month, in notified areas.
- ESI
3.25% + 0.75%
Employer and employee shares fund medical and cash benefits.
Documents
Documents for PF and ESI registration in Chennai
Most of these are your business's own registration papers, plus basic employee details.
Start with your headcount and salaries
Send your employee count and wage range. We'll confirm whether PF, ESI or both apply and from when.
Process
PF and ESI registration process in Chennai
Five steps from checking coverage to your first monthly returns.
- 1
Coverage check
Headcount and wages checked to confirm PF, ESI or both.
Day 1 - 2
Documents
Business, employer and employee details collected.
1-2 days - 3
EPFO registration
Establishment registered online and the PF code issued.
Usually a few days - 4
ESIC registration
Employer registered with ESIC and the code issued.
Usually a few days - 5
Employees and returns
UANs and ESI numbers created, ready for the first returns.
First month
Times are estimates and depend on portal processing. Contributions start from the month coverage applies.
Get your PF and ESI codes
Share your business documents and employee list. We'll register you on EPFO and ESIC.
Common mistakes
PF and ESI registration mistakes to avoid
Small errors at registration turn into problems at every monthly filing.
Registering late
Crossing 10 or 20 employees and waiting months to register.
How National Filings prevents it
We register you as soon as coverage applies.
Mismatched employee KYC
Names or dates that don't match Aadhaar block UANs and transfers.
How National Filings prevents it
We check every employee's details before filing.
Wrong wage base
Calculating contributions on the wrong part of the salary.
How National Filings prevents it
We set up contributions on the correct wages.
Leaving staff out
Missing contract, part-time or new employees who are covered.
How National Filings prevents it
We review your full staff list for coverage.
Cost
PF and ESI registration cost in Chennai
There is no government fee to register. Your ongoing cost is the monthly contributions.
- ₹0
Government fee
No fee to register with EPFO or ESIC.
- Quoted upfront
Registration fee
Coverage check, both registrations and employee setup.
- Monthly
Return filing
Optional monthly PF and ESI filing, quoted by headcount.
- Every month
Contributions
Employer and employee shares paid by the 15th.
Get a quote for PF and ESI
Tell us your headcount. We'll quote registration, and monthly filing if you want us to handle it.
After registration
Monthly PF and ESI compliance
Registration is the start. These tasks repeat every month.
- By the 15th
PF return (ECR)
Contributions for each employee filed and paid on the EPFO portal.
- By the 15th
ESI contributions
Employer and employee shares filed and paid on the ESIC portal.
- As staff join
New joiners
UANs and ESI numbers created for every new employee.
- As staff leave
Exits and transfers
Exit dates updated so PF can be transferred or withdrawn.
When to register
Do you need PF, ESI or both?
Your headcount and salaries decide which registrations apply.
- 10+ employees
ESI first
ESI usually applies before PF for employers in Chennai.
- 20+ employees
Both
PF becomes compulsory alongside ESI.
- Under 20
Voluntary PF
You can register for PF early to offer it as a benefit.
- Once covered
Stays covered
Coverage generally continues even if your headcount drops later.
Why National Filings
Why choose National Filings for PF and ESI registration in Chennai
Coverage checked
We confirm exactly when PF and ESI apply to you.
Both in one go
EPFO and ESIC registrations handled together.
Clean employee data
KYC matched so UANs and ESI numbers work first time.
Monthly filing
Optional ECR and ESI filing every month by the 15th.
Inspection support
Records kept ready for notices and inspections.
WhatsApp updates
Codes, challans and confirmations on WhatsApp.
FAQ
PF and ESI registration in Chennai: your questions
When is PF registration compulsory?
When your establishment employs 20 or more people. Employers with fewer staff can register voluntarily. Under the Code on Social Security, 2020, coverage generally continues even if the headcount later falls.
When is ESI registration required in Chennai?
ESI generally applies to establishments with 10 or more employees in notified areas, which include Chennai. It covers employees earning up to ₹21,000 a month.
How much are PF and ESI contributions?
PF is 12% of wages from the employee and 12% from the employer, with part of the employer's share going to the pension scheme. ESI is 3.25% from the employer and 0.75% from the employee.
How long does PF and ESI registration in Chennai take?
Usually a few working days for each, once documents are ready. Both are done online through the EPFO and ESIC portals.
Is there a fee for PF or ESI registration?
No. There is no government fee to register. Our fee covers the coverage check, both registrations and setting up your employees.
What is a UAN?
The Universal Account Number is each employee's permanent PF number. It stays the same across jobs, so their PF moves with them.
What are the monthly compliance deadlines?
Both PF and ESI contributions for a month are due by the 15th of the following month, filed on the EPFO and ESIC portals.
Has anything changed with the new labour codes?
Yes. PF and ESI now come under the Code on Social Security, 2020, in force since 21 November 2025. The basic registration duties remain, but the definition of wages and some rules have changed, so it's worth checking your setup.
Didn't find your question?
Ask us on WhatsAppRegister for PF and ESI in Chennai
Tell us your headcount and salaries. We'll confirm what applies and get your employer codes quickly.
- 4.9from 380+ Google reviews
- Monday to Saturday, 9:00 am - 7:00 pm
- Chennai office, serving clients across India
Request a call back
Just your name and number. An expert calls you during working hours, with no obligation.